Use an iCalendar widget to share selected Artwin Live bookings as a calendar subscription. You can then add this calendar to Google Calendar, Apple Calendar or Outlook. The calendar is read-only; always make changes in Artwin Live.
In Artwin Live, go to Widgets, select New widget and enter a clear Title, such as “Artist calendar” or “Office tour dates”.
Set up the iCalendar widget
For Type, select Calendar sync (iCalendar). Then choose which information may appear in the calendar.
- Visible future bookings days: choose how many days ahead bookings are visible. Enter 0 for no end date.
- Schedule selection: choose All schedules or select only the artists that should appear in this calendar.
- Booking status: choose All types or select the required statuses, such as Private confirmed bookings, Public confirmed bookings, Options and Appointments.
- Show private notes: enable this only when calendar recipients may see these notes.
- Show travel activities: include travel activities when you want to see them alongside bookings in the calendar.
- Show if you have bookings in the night: add an extra indicator on the configured booking day when a night booking starts after midnight. The indicator runs from 23:55 to 00:00 and shows how many bookings follow that night. The regular booking remains in the calendar at its actual start time.
Click Save. Artwin Live then shows the iCalendar link below the widget. Copy this link to connect the calendar. The iCalendar time zone follows your Account settings.
Connect the calendar
Always use a calendar subscription instead of a one-time import. An import is only a snapshot, while a subscription can retrieve new information.
Quickly connect on your device
You do not always need to enter the link manually. Open the displayed webcal:// link on the device where you want to use the calendar, for example by emailing the link to yourself or opening it in a message.
- Tap or click the webcal:// link.
- Your device opens its default calendar app and asks whether you want to add or subscribe to the calendar.
- Confirm with Add or Subscribe.
- The Artwin Live calendar then appears in the default calendar app on that device and continues to refresh through the subscription.
This works on devices and calendar apps that support iCalendar subscriptions, such as Apple Calendar. If the link does not open directly in your browser or calendar app, use the instructions below to paste it manually. If the app asks for an https:// address, replace only webcal:// at the start of the displayed link with https://.
Google Calendar
Add the calendar through Google Calendar in a desktop web browser. The Google Calendar mobile app does not provide an option to add a calendar by URL.
- Open Google Calendar in your browser.
- On the left, click the plus button next to Other calendars.
- Select From URL.
- Paste the iCalendar link, using the https:// version.
- Click Add calendar.
The calendar appears under Other calendars and then also appears in the Google Calendar app on your mobile device.
Apple Calendar on Mac
Open the webcal:// link on your Mac to let Calendar ask whether you want to add a subscription. If that does not work, add the calendar manually.
- Open the Calendar app.
- Choose File > New Calendar Subscription.
- Paste the iCalendar link and click Subscribe.
- Give the calendar a name and optionally choose a colour.
- Choose iCloud for Location if you also want to see the calendar on your other Apple devices.
- Click OK.
Apple Calendar on iPhone or iPad
Open the webcal:// link in Safari, Mail or a message. Your iPhone or iPad then asks whether you want to add the calendar. You can also add it manually.
- Open Calendar and tap Calendars.
- Tap Add Calendar and select Add Subscription Calendar.
- Paste the iCalendar link and tap Find or Subscribe.
- Give the calendar a name and choose a colour.
- Choose iCloud for Account, then tap Done or Add.
The exact labels may differ slightly between iOS and iPadOS versions.
Outlook
Use Outlook on the web to add an iCalendar subscription.
- Open Outlook on the web and go to Calendar.
- Select Add calendar.
- Select Subscribe from web.
- Paste the iCalendar link and select Import.
Do not choose to upload an .ics file if you want to keep receiving changes from Artwin Live; an upload is only a snapshot.
Good to know
A subscription does not always refresh immediately. The connected calendar app decides how often it retrieves the iCalendar link. When something changes, first check that the booking meets the widget selection, then allow the calendar app time to refresh.
Treat the link as access to the selected calendar data. Share it only with people and services that may view this information. To change the selection or visibility, update the widget settings in Artwin Live.
Always use Artwin Live as your starting point
The connected calendar works through an iCalendar subscription. Artwin Live provides the calendar information, but your calendar app, such as Google, Apple or Outlook, decides when it retrieves and updates it. Changes may therefore appear with a delay.
Always use Artwin Live as the source for the current and final schedule. The connected calendar is intended as a convenient view of that schedule.
More information from the providers: Google Calendar, Apple Calendar and Outlook.