See what has improved recently.

Invoicing

• Financial information such as invoice number, VAT settings, currency, amounts, and tax percentages can no longer be changed after an invoice has been sent.
• Apply a percentage to multiple invoice lines at once. Easily increase or decrease all visible invoice line amounts with a single action.
• Create invoices in bulk with the new Create all invoices action, instead of processing them one by one.
• Account settings now include options to:
  • automatically create draft invoices from bookings
  • automatically send draft invoices once the invoice date has passed
• Individual invoices can now be marked Auto send on invoice date.
• Due dates are corrected when they would otherwise end up in the past.
• Invoice reminders now wait longer before sending, preventing reminders from going out too quickly.
• You can manually create deposit invoices for events. Artwin Live automatically calculates the remaining amount that still needs to be invoiced.
• Draft invoices should be deleted instead of credited, keeping credit flows reserved for sent invoices.
• Concept invoices can be attached when sending event contracts

Artists and default deals

• Deal settings have been simplified, including clearer remainder artist fee allocation and purchase VAT settings.
• Deals can now be duplicated, making it faster to create similar deal setups.

Search

• Global search now searches bookings as well as artists, relations and invoices.
• Users can type @artist name (or artist name + [tab]) to focus search on one artist.
• With an artist selected, users can search bookings by event name, venue or date.
• Recently changed bookings are shown directly when searching within an artist.

Booking Form

Applies to new booking form only. The previous booking form will be discontinued in September 2026. Please switch to the new booking form before then. 

• Users can choose a booking type, including Promotional bookings.
• Promotional bookings are shown separately in planning/calendar filters.
• Budget choices now show clearer context, including deal type and default indicators.
• Selecting a budget can also apply the matching booking type.
• Improved handling of self-bookings, visibility, discounts, VAT display and overnight booking dates.

Advancing

• Added default advancing questions that supports professional translations.
• After a booking contract is signed, main signers can now be guided to an Advancing details step.
• Advancing forms can be completed after signing, with deadlines shown where relevant.
• Optional advancing fields can stay hidden before the deadline, keeping the contract details cleaner.
• Signed agreement downloads remain available after the advancing step.
• Deleted advancing fields no longer appear on contract or advancing forms.

Planning

• Planning filter choices are remembered more consistently.
• Agencies now have a purchase bookings tab on relations, making it easier to review purchase-related bookings for a contact.
• The Opportunity booking status has been renamed to the shorter Interest label.
• You can now disctinct Promotional bookings from Performances in the Performance type field.
• You can apply the Performance type filter to Year, Bookings and Planning overview.
• Planning PDFs can be downloaded and emailed directly with the PDF attached, where the user has permission to send email.
• Planning remembers sorting/filter choices more consistently.

Purchase Invoices

• Purchase invoices now have dashboard cards for Outstanding, Overdue and Paid, which can be used as quick filters.

Insights

• Insights can include or exclude Buma from margin reporting.
• Insights now stores a more detailed Buma breakdown: purchase amount, sale amount and margin.
• Insights has improved filtering by period, agent and artist, plus export support.

Accounting (Moneybird and Exact Online)

• Invoice pages now show sync status.
• Failed invoice syncs are queued for retry when the issue may be temporary.
• Settings now support more detailed ledger mapping.
• Exact and Moneybird can use the booking performance month as the invoice line revenue period.

Notifications

• Booking and activity update emails have been redesigned with a cleaner, more modern layout and improved readability.
• Applied the new design to all transactional emails

Various

• You can now add client notes to events, which can be included on contracts.
• Download a PDF of the current planning from the Planning page. Artist plannings can also be emailed directly.
• Improved filenames for rider and press kit downloads.
• Dutch users can now look up company details via the Dutch Chamber of Commerce (KvK) when creating a company.
• Improved artist multi-select box in Bookings, Planning and Backoffice table.
• Added a Wait filter to the bookings overview for bookings with the Advancing status.

 Contracts and agreements

• Contract workflows now have clearer actions and better resend handling.
• Reminder behavior now follows user settings more closely.
• Contract and agreement wording was updated, including electronic execution wording.
• Completion emails now include clearer date information.

Bookings

• Booking lists now have better filtering, duplicate prevention, and inline sorting.
• Booking overviews were improved.
• Booking confirmations can now work without finance details.
• All-day event handling was fixed.

CRM and search

• CRM search was improved.
• Client/venue compatibility was improved.

Templates and settings

• Design/document layout settings now shows sample data.
• Email and document template editing was improved.
• Invoice conditions were added to templates.
• Rider preparation settings were expanded.

Contracts & Email Templates

• Updated contract wording around electronic execution by the parties.
• Removed non-refundable aggregate-sum wording from contract templates.
• Improved contract notification emails, including an “Open event in Artwin Live” button for agents.
• Added support for uploading a signature from account settings.
• Improved booking and confirmation contract delivery to primary contacts.

Bookings & Productions

• Added sorting improvements to the bookings overview.
• Added automatic discount support based on CRM client settings.
• Improved the events/productions overview.
• Added clearer invoice status visibility in production contexts.
• Added a contract send button in production overview.

CRM & Relations

• Added debtor number support for CRM relations and invoices.
• Added option to hide CRM relations from search.
• Added per-client auto-discount setting.
• Improved CRM contact and relation dialogs.

Tasks

• You can now create tasks that are not bound to a booking.
• Added better task management and completion views.
• Updated task visibility in dashboards and event views.

Artist & Schedule

• Added artist-information sending from the artist dashboard.
• Added artist-information email templates.
• Added contact phone information to the public artist profile page.
• Added paste-image support in the rider editor.
• Improved handling of images/PDF content in artist and rider workflows.
• Fixed availability so opportunities/shared artists are not counted or shown incorrectly.

Various

• Added supply date support for purchase invoices.
• Fixed insights period handling.
• Fixed login behavior when already logged in.

Changelog
We have implemented a series of improvements in Artwin Live. This update mainly focuses on working faster, clearer contract and invoice flows, and resolving various reports from practice.

Bookings

• The window for creating artists has been clarified, so it is clearer whether you are creating an exclusive or non-exclusive artist.
• A search bar has been added to Bookings, so you can search faster for the event name, vanue name and client name.
• Unavailable status with a longer period are now correctly saved with the right end date.
• In the daily schedule, loading bookings has been improved, so the correct selection remains visible when you click through to an artist from a day.
• In the purchase overview, more space has been made for location data, so place/province and location information are better readable.
• In the mobile app, options and bookings can now also be deleted.

Contracts

• The email "Contract has been signed by all parties" now automatically includes a copy of the signed contract and a log file.
• You can now set a default BCC address for signed contracts, for example, for administration or an extra contact person.
• The contract flow can be configured more flexibly: checkboxes for general terms and riders can be omitted when they are not applicable.
• A default setting has been added to lock or unlock the location when sending a contract.
• Buma/Stemra agreements where the client is responsible for payment are now clearly stated in the contract terms.
• Ticketdeal budgets are now displayed correctly on the purchase contract and the booking confirmation.
• Previously locked advancing questions are no longer unnecessarily shown in the contract flow.

Booking confirmations and purchase contracts

• Booking confirmations can now show available advancing information, such as technical details and other filled-in data.
• Booking confirmations and purchase contracts now better follow the contract term and can therefore correctly receive a late status.
• In case of cancellations, relevant purchase confirmations and purchase contracts can now also be included in the cancellation confirmation.

Advancing

• Advancing forms now have an additional status Form, in addition to Internal and Contract (formerly Sendable). This allows you to send advancing forms separately from the Contracts.
• For multiple choice and selection choices, we added for an Other option, where the client can fill in their own answer.
• The timetable is now included in iCal, so timetable information is better visible in calendars.

Invoices and finances

• The overview of Creating Invoices has been improved and shows bookings more consistently and correctly.
• Bookings for which invoice creation is disabled no longer appear incorrectly in the list of invoices to be created.
• The dashboard now shows better how many invoices need to be created.
• Invoice reminders can now display both the original payment date and the new due date for the reminder.
• Received advance invoices can be processed more easily and linked to the budget.
• XML files of invoices are read better by accounting systems.

Dashboard and navigation

• New booking overview side panel: quickly view booking details, venue, client, notes, and key actions without opening the full booking page.
• Faster, smoother booking and planning grids with improved scrolling, sticky headers, cleaner hover states, and less visual jumping while paging or filtering.
• Advancing is now clearer on dashboards and booking overviews, with better status summaries for due forms and forms that need review.

Travel AI

• Upload a travel PDF or paste travel text to prefill travel items such as flights, hotels, transfers, dates, times, booking codes, and notes.

Team permissions

• Task management can now be controlled separately per team member.

Various

• Booking request forms now prevent past dates and validate custom end dates more reliably.
• Email buttons now follow the account theme color more consistently.
• The Press kit link in the contract flow, now links to the Press kit page of the artist.

Bookings and contracts

• Contracts can now be sent back to the client for review from the review/countersign step.
• Purchase contract and booking confirmation templates have been improved.
• Night bookings are marked with a moon icon and private bookings show an eye icon.

Invoices

• Crediting an invoice now automatically registers matching payment entries, so the credited invoice and credit invoice balance correctly.

Travel / Itinerary

• Flights, hotels, ferry, train, shuttle and other travel activities can now appear in the planning/calendar timeline.
• The booking Travel tab has been redesigned into a clearer itinerary view with the booking and all travel items in chronological order.
• Travel cards now show richer details such as departure/arrival, addresses, flight number, airline, hotel details, reservation numbers, files and notes.
• Travel items use their own icons in planning views, grids and booking overviews.
• Planning filters now include a separate Travel filter.
• Mobile planning has a filter panel for status and travel items, with the selected filter remembered.
• Month/calendar views can filter travel items and show travel events with clearer labels.
• Widgets now have a “Show travel activities” option. Travel items are excluded from regular appointment filtering unless the travel option is enabled.

Booking, requests and options

• Added ability to show discounts to clients.
• Added region check drive-distance settings.
• Reworked pricing slightly.
• Added “Open in Artwin Live” button on booking responses.

Contracts and advancing

• Added disabled-contract icon behavior.
• Contract reminders now skip invalid contract links.
• Added event contract preview.

Invoicing, finance and integrations

• Added custom Buma purchase handling.
• Updated the finance view.
• Added Moneybird integration.
• Added Exact Online automation.
• Invoice now requires a debtor where needed.
• Added supply date. This is for the invoice list only.
• Improved invoice creation and mobile invoice views.

Insights and reporting

• Activated the new Insights.
• Added Insights metrics.
• Added potential options to Insights.
• Added reporting PDF export.
• Moved margins to Insights.

CRM, team and agencies

• Improved CRM search.
• Improved team member rights.

Usability and mobile

• Improved mobile behavior.
• Added a special mobile settings panel.
• Improved venue and Google Places search.

Bookings and contracts

• Added a new booking request page.
• Added new region check in booking creation.
• Added support for individual CRM contacts in the contract flow.
• Added “My bookings” notification filtering.
• Added purchase contract support.
• Added client reference to the contract flow.
• Delegated signer is now set automatically when known.
• Reworked guarantee deal handling.
• Added support for purchase invoices for events.

Advancing

• Added advancing statuses for partially received and completed.
• Added member setting to manage advancing.
• Added advancing details to iCalendar feeds.
• Improved advancing edit behavior.
• Added event advancing.

Artist, agency and CRM

• Added rider section in artist management.
• Reworked artist dashboard.
• Added account owner handling.
• Reworked team management area.
• Added member settings in team management.

Calendar and planning

• Improved mobile calendar scrolling and show-all-days behavior.
• Cancelled bookings and expired options now appear in year planning grid where needed.

Security and account management

• Fixed two-factor authentication.

Booking and planning

• Added support for showing unassigned agents in the bookings overview.
• Improved booking form validation.
• Improved day planning booking list behavior.
• Improved bookings and advancing loading performance.

Contracts and advancing

• Added initial support for advancing form reminders, including reminder scheduling and email templates.
• Advancing reminders can use the contract link when available, with fallback to the advancing form link.
• Added dashboard advancing checks.
• Improved contract and agreement status handling.
• Allowed contract countersigning after the signer expiration date.
• Improved countersigning behavior when signer email addresses change.

Invoicing and purchases

• Improved purchase invoice and “do not invoice” checks.
• Added finance defaults for VAT and currency.
• Improved purchase handling in bookings.
• Added relation-level setting to always track purchase invoices.
• Added invoice logs.
• Added invoice reminder tasks.

Dashboard

• The list "Follow-up bookings" can now be sorted as desired.
• Sorting and selected tabs on the dashboard will be remembered.
• Wider display mode added to the dashboard, hiding the map and tasks.
  • Client is displayed in the wider display mode.
• The dashboard has been made faster.
• Extra button added to extend the option without sending an email.
• New option and email template added for “Option status inquiry.”

Bookings

• Additional costs for team members have been added.
• It is now possible to send purchase contracts or booking confirmations to team members or relationships.

Roster

• You can now mark your roster (artists) for display/hiding in the menu via Roster.
• Other category can be hidden in day, month view via Account Settings: Categories.
• Support added for multiple price groups in the price list.

• You can now upload larger files in the press kit.
• The payment confirmation can now be sent automatically. Fields for payment details have been added.
• In Account Settings: Financial: A standard VAT rate can now be set for all other VAT fields, separate from artist fees and booking fees.
• In artist statements, you can now filter by artist.
• The email address of Buma is now pre-filled by default.
• Invoice balance column is now displayed in the invoices list.
• It is now possible to create an invoice directly and send it immediately.
• In advancing forms, you can now create radio fields and checkboxes.
• Embedded riders can now be downloaded.

• It is now possible to filter the day schedule by a specific category. When sending availability, only artists in the selected category will be sent.
• You can extend an option to a set date and send an email message.
  • The number of days that an option is extended can be set in Account Settings: Planning.
  • You can customize the email template in Account Settings: Email templates.
• Special days are now also displayed in the day schedule, public holidays (Easter, King's Day, etc.), special days (Mother's Day, Father's Day, etc.), and local events (ADE, Carnival, etc.).
  • You can determine what is visible via Account Settings: Planning.
  • Additionally, you can add special days yourself via the day planner.
• Quick actions have been added in the dashboard for extending or canceling an option.
• In the calendar (month view), you can now directly navigate to a specific month or year via dropdowns.
• For the team member level Manager, an option has been added to create only Appointments.
• Changes to the fee within a booking are now automatically recorded in the activity overview/logbook. (Only visible to the owner of the schedule)

Billing and finances

• In addition to crediting invoices, you can now also duplicate invoices.
• The setting for Booking purchases is now enabled by default when adding a team member or expense item, when this account setting is active.
• A problem has been solved where the same invoice number was shown twice in the attachment for two invoices.

CRM

• Support added for first name and last name of contacts. First name and last name of contacts work with the {{first_name}} and {{last_name}} in email forms.
• It is now possible to designate a fallback signatory for the agency when the regular contact person is not authorized to sign.
• In the availability list, you can now search by relationship and then email directly.

Bookings

• Cancelled options and bookings can now be made visible in the table in the day, month and year views.
• Tags are now also displayed in the schedule.
• The cards with different actions on the Dashboard for agents can now be organized by agent (employee).

Miscellaneous

• If you are an agent across multiple accounts, you will find the Agency switcher now on the left in the menu and it is directly visible in which account you are.
• In Roster, it is now possible to filter by exclusive / non-exclusive, agency, and category.

Roster

• In the Roster window, there is now a clear overview of all exclusive artists.
• We have added a price list overview.

Block Planning

• We have added block planning. You can now link artists together, which allows bookings of the artists in the various schedules to be displayed together.

Region Check

• Back navigation to create booking added
• Button ‘Create booking’ added
• Filtering by tags added
• Calculation can be based on drive time/distance matrix instead of a radius

Improvements

• The log view has been expanded with a new format for log lists with pages
• When sending availability, options are displayed correctly
• Deal terms have been added to export bookings.
• Button colors in emails have been adjusted to your corporate colors
• You can now use 2-factor authentication using your favorite authenticator app
• Support added for first name and last name of contacts.

Region check / Tour check

We revamped Region check into a complete, standalone tool. In this new view you can:

• Set a date window: number of days around a date, or a start + end period
• Set a distance in kilometers (miles coming soon)
• Load default days + distance from Account settings or override per artist
• Choose which bookings to include:
  
  • Confirmed only or Confirmed + Options
  • Public events only
  • Draw a circle around every booking on the map
  • Run the check without a target location

What it checks (Region check)

With these options, Region check can show:

• Bookings on the same date, even if they’re outside the region
• Bookings within the selected radius/region
• Bookings with region exclusivity

Tour check (how to use it)

To do a Tour check:

1. Set a period (e.g. a full year)
2. Leave location empty
3. Enable Draw a circle around every booking
4. Set a perimeter (e.g. 10 km)

All bookings will appear on the map with a circle around each one. This helps you spot gaps and identify areas where you could book additional venues.

New calendar for mobile

We added a new mobile calendar view to replace the old list experience.

• More intuitive navigation with a real monthly calendar.
• Better visibility of daily booking statuses.
• Correct handling of in the night bookings.
• Automatic refreshes, for example when you return to the app.

Create and send invoices for free

Team members can now create invoices based on the fee set by the team owner or agency.

You only need to set up invoicing once in your Account settings. After that, head over to Financial and:

• Create separate invoices per booking, or
• Select multiple fulfilled bookings and generate one combined invoice

Use the new filter options for even more control and flexibility when invoicing.

Financial view for artists

• The financial reports filter has been extended with a venue filter.
• The Agency column now shows which agency you are working for.
• You can now export the current table.

Vat and reverse charge

• When entering a VAT number for a new or existing business, a message is shown when the number is valid or invalid.
• When invoicing and sending contracts to a business in another EU member state, VAT is now automatically reverse-charged if a valid VAT number is provided.
• If you prefer to apply VAT reverse charge manually, you can disable this feature in Account Settings → Financial Settings.

Improvements

• When there is no artist fee, contracts no longer display a line with €0.00.
• Added All and Future as default options in the period selector for table filters.
• When selecting a different artist for a booking, additional costs are now preserved.
• Searching for a venue is not limited to specific venue types.
• You can now set a default VAT percentage for the booking fee separately from the default artist fee VAT. These defaults are used as a starting point per budget.

Bug fixes

• When no data is available in the current table, the export button no longer redirects to a blank page.
• Applied filters in Tasks and Purchase Invoices are now preserved when returning from a booking (via the back button) or after performing an action.

Export

• Export are now available on all tables, including those that previously didn’t support exporting.
• Exports are generated as Excel(xlsx) files, supported by all major spreadsheet applications.
• Export permissions can now be configured per agent.

Email improvements for agencies

• If an agency does not use its own email domain, you can now also choose which email address is used as the default sender: the agency email address or the employee email address.
• The default reply-to address is now the employee’s email address.
• The reply-to address can be set per email template in Account Settings.
• When BCC email is enabled, emails are now sent to the employee’s email address.

If you use your own email domain, you can add additional email addresses (such as invoices@yourdomain.com and contracts@yourdomain.com) and set them as the default "Sent from" address for specific email templates.

Improvements

• Date inputs now require 8 digits (including the full year) when typing, using the correct numeric format — e.g. 12212026 for December 21, 2026 when set to English (US).
• The Create booking button in the Year planning view now correctly sets the date in the booking form.
• Added Create booking button to the Month planning view.
• When hovering over the tasks icon in Bookings, a list of tasks is shown next to the status description, in the tooltip.

Bug fixes

• You can now upload attachments when sending an Option confirmation, Cancel booking, Cancel option, and Send itinerary.
• The invoice status in Bookings now shows the correct icons when an invoice is paid.

Deal and Default Budgets

• You can now distinguish between purchase and sales amounts for additional costs. The difference is automatically added to the total margin.
• In default budgets, it’s now possible to add the same team member multiple times.

Menu changes

• Added small spacers to better separate menu sections.
• Added Roster directly to the menu to easy access it without using “Show more”.
• Moved Contacts higher in the menu to better fit that section and updated its icon.

Improvements

• Form fields now display their labels above the inputs, similar to the filter form. This results in a cleaner and more consistent layout.
• You can now preview the invoice directly from the view.
• The year planning view now includes a legend with counters per status type.
• The Roster view now includes action buttons to quickly access the Artist overview, Planning list, Year view, Team members, and Settings.

Fixes

• Fixed an issue where task filtering did not work correctly.
• The Follow-up action card in Bookings now filters correctly.

Advancing (beta)

You can now create advancing forms and send them directly to the promoter or client.

• Custom forms: Create forms with the exact questions you need answered for a booking.
• Multiple forms per artist: Assign more than one form to an artist — for example, a general advancing form and an artist-specific one.
• Flexible deadlines: Set a default return deadline in days, or define a specific deadline per form and per booking when needed.
• Field locking & audit trail: Mark fields as checked to lock them for client editing. The agent who checked the field and the date are automatically recorded.
• Automatic sharing with artist team: Once an advancing form is checked (closed), the data becomes instantly available to your artist team.
• Clear deadline tracking: Monitor returned and overdue forms directly from your Dashboard and Bookings.
• Fully branded forms: Design professional-looking forms by setting:
  • a background image
  • your company colours and logo
  • artist banners displayed within the form
• Send itinerary: When a submitted form is checked, the completed fields automatically become visible on the itinerary.

Filters

Filters across all tables have been completely reworked. All Bookings and Invoices tables now include:

• Period selector: Choose between Month, Quarter, Year to date, and Year. Easily navigate to the previous or next period using the navigation buttons.
• Instant updates: Tables now reload automatically when a filter is changed.
• Active filter indicator: A visual indicator shows when one or more filters are active.

Bookings

We’ve added status cards to the Bookings table to highlight upcoming actions. Clicking a card instantly applies the corresponding filter. Available cards:

• Requests, Options & Opportunities: Shows all upcoming bookings of these types, regardless of due date.
• Follow-up: Shows Requests, Options, and Opportunities where the follow-up date
  (or option expiry date) has passed. You can also set a follow-up date in the filter to see which bookings require follow-up this week or later.
• Advancing: Shows all confirmed bookings where the deadline for returning the advancing form has passed.
• Send contracts: Shows all bookings with contracts that have not yet been sent.
  Contract sending can be disabled per booking via the action button.
• Counter sign: Shows all bookings where the client has signed the contract and your counter signature is still required.
• Contracts late: Shows all bookings where the client did not return the contract in time.

Additionally:

• All status icons now show a tooltip on hover.

Invoices

The same filtering concept has been applied to Invoices. Available cards:

• Send invoices: All Concept and Not sent invoices.
• Outstanding invoices: All outstanding invoices, including Overdue and Reminded.
• Overdue invoices: All overdue invoices for which no reminder has been sent yet.
• Reminder sent: All overdue invoices where a reminder has been sent and the new payment due date has not yet passed.

Additionally:

• New action buttons allow you to send reminders or register payments directly from the table.
• We’ve added counters to the invoice tab menu showing:
  • how many send and outstanding invoices there are
  • how many invoices still need to be created for bookings

Purchase Invoices

In the previous update, we introduced purchase invoices. Based on your feedback, we’ve improved this feature further.

• All purchases visible in Assign: All purchases are now shown in the Assign section under Purchases, making it easier to review and manage them.
• Disable purchase invoice checking per booking: You can now disable purchase invoice checking for individual purchases within a booking.
• Improved filtering and bulk selection: In the Assign section, you can:
  • filter purchases by creditor
  • select multiple bookings at once to add them to a purchase invoice

This is especially useful for artists or suppliers who send a consolidated monthly invoice.

Invoice relation

Previously, you could set a separate invoice address per booking. We’ve now introduced invoice relations. You can assign a different contact as the invoice relation on the client. Invoices for booking for that client will automatically use that contact’s details.

Instant Help

We’ve added Instant Help to most pages to make it easier to understand how everything works.

• A help icon (?) now appears in the top-right corner of pages where additional guidance is available.
• Click the icon to get contextual explanations for the page you’re currently on.
• Each section and component on the page is clearly explained, so you know exactly what it does.

Artist dashboard

We’ve introduced a brand-new dashboard per artist so you can see everything important in one place:

• Contact details at a glance
• All budgets created for this artist, without going into Settings
• An overview of all options, requests and opportunities that are still in progress
• All due tasks related to this artist, collected in one list

Year planning

The old year view has been replaced with a brand new Year view in the same style as Month:

• Cleaner, more compact year grid per artist
• The selected period is shown in the bookings list below for quick review

Business identity

We’ve added more customization options for your forms in Company settings:

• Set your primary color (used for buttons and borders)
• Set your secondary color (used for focus states and other secondary UI elements)
• Upload a background image to use on your forms
• The “Sign online” button in agreement emails now follows your brand styling 

Email templates & settings

As customization in Artwin Live grows, we’ve split email configuration into two sections in Account settings:

• Email settings – technical and delivery settings
• Email templates – content and layout of your emails 

This makes it easier to manage style and content separately from your general email configuration.

Artist statements (beta)

You can now send artist statements to your team members.

• New Statements tab in Bookings
• Team members must be linked to a contact from your Relations to appear in Statements
• You can download or send the statement directly
• A new email template for Statements has been added under Account settings → Email templates 

(This feature is currently in beta.) 

Purchase invoices

You can now register and track purchase invoices in Artwin Live: 

• Attach purchase invoices to team members and purchases in the Invoices section of a booking
• Tracking is disabled by default – enable it via Account settings → Financial & invoices
• New Purchase invoices section in the menu to monitor all purchase invoices and their due dates
• Track invoices you haven’t received yet via the Purchases → Manage tab

Invoices

• You can now reorder invoice lines by simple drag and drop.
• When creating consolidated invoices, we now insert booking divider lines using a 0,00 value line for clearer separation between bookings.
• Because of this change, existing consolidated invoices will not automatically get these new divider lines – they only apply to newly created consolidated invoices.
   

• You can now add additional bank details in Account Settings → Company Information.
• In Account Settings → Financial and Invoices, you can now set it so that these bank details are also displayed on the invoice.
• Team members with Administrator rights cannot send contracts or create invoices; only the owner (agency) of the schedule (artist) can.
• If the default calculation method of the account is the same as the calculation method in the booking, it can no longer be adjusted.
   

Finance

• Amounts and totals are no longer visible in the Planning overviews.
  • Agencies can use the Bookings section to view totals and financial details.
  • Artists can use the Financial section to view totals and financial details.

Assign contact roles

• You can now define the primary and finance contact persons for a business, and specify whether a contact is authorized to sign contracts. (Primary contacts can always sign contracts.)
• Contracts can be sent to a booking’s contact person, even if they are not authorized to sign — in that case, the primary contact person will be listed on the contract.
• Unsent invoices created in bookings are now automatically attached to the agreement email and sent to the booking contact, even if the invoice contact is different.
  • You can disable this behavior in Invoice Settings if you prefer to send invoices separately to the correct invoice contact.

Contact documents

• You can upload documents to relations (CRM) and track their expiration dates. For instance for passports or taxation documents.
• You can upload documents at the agency level and mark them as applicable to all artists.
  • A warning message will now appear in a booking when a required document is expired on the day of the performance.
• All uploaded documents with it's expiration date are listed in the new Documents tab under Relations.
• You can also upload files and set no expiration date.

Various

• Added email template for sending itineraries.
• Added email templates for second and final invoice reminders.
  • The number of Invoice reminders sent is now shown in both the table and the invoice list within the booking view.
• Grouped email templates into categorized sections.
• Added a CC field in email forms.
• You can now set a CC email address per contact person, which is automatically added as a CC recipient in email forms.
• You can now set your default map application to Google Maps, Apple Maps or Waze.
• We've added a "Bookings" and "Invoices" button the crm view to show bookings and invoices of a specific client

Improvements

• When navigating back from a booking to a list, the booking you just viewed will now be highlighted.
• We reintroduced the overview Options in Bookings to view all options, requests and oppertunities.

Bugfixes

• Fixed a bug where sending itineraries was not possible.

• Added a totals footer row to the Margins and Bookings tables for quick overviews.
• Accounts with multiple agents can now control the visibility of the Margins table through a new permission setting.
• Agencies with multiple agents can now assign company email addresses to individual agents.
• Users with access to multiple teams can now switch between teams directly from the menu.
• Dutch users can now export monthly music royalty (Buma) reports in the official structured Excel format defined by Buma/Stemra.
• You can now include the booking fee in the provided artist fee for “all-in” deals.
• Added a setting to define the default calculation method in account settings.
• You can now filter by one or multiple artists in table views.
• Improved the date period filter in tables for easier navigation.
• Added a new Financial overview to the menu for fees and totals.
  (The amount columns and totals section in Planning will be removed in the next update)
• You can now set the payment date when adding a payment to an invoice.
• The total amount of all invoices is now visible in the booking view.
• When VAT is applied, the amount excluding VAT is shown in the invoices list within a booking.
• Added the ability to override the “Apply letterhead” setting in account settings, allowing it to always be applied to contracts. 
• No notification is sent to team members when changes were made to the team notes.

Bugfixes

• In certain circumstances, the region conflict message was not shown when creating a new booking.
• Fixed several reported UI issues.

Improvements

• Improved table layout for better readability on smaller screens
• When adding a deposit invoice, the payment date is now automatically set to today plus the number of days defined in your account settings
• Added new template fields: promoter_phone, promoter_website, promoter_email, venue_phone and venue_website
• Added a new team member role: Management
• Other agents (besides the account owner) can now delete draft invoices
• Margin overview now also show Artist fee and Billable costs
• Self-bookings are now visually distinct in the Calendar

Bugfixes

• Fixed an issue where sending an invoice together with the contract did not update the status to “Sent.”
• Fixed a bug where the global search did not include bookings
• Various smaller bug fixes and performance improvements

A brand new dashboard for agency users featuring

• See what requests, options, contracts and opportunites needs your attention
• A map of your upcoming bookings
• A list of bookings you’ve worked on today

Tables redesigned with new visual style

• Cleaner, modern layout for better readability
• Artist pictures and managing agent avatars added
• Booking status indicators replaced with elegant new labels instead of colored bars
• New colors introduced for self-bookings and self-options for easier distinction
• Actions are now integrated directly into the table section for faster access

Booking & planning enhancements

• Added a new booking status: Opportunity, visible only to the managing user, not to team members
• Introduced a Month Planning View. A clear, calendar-style overview of all bookings
• Added a Bookings Overview replacing “Attention”, providing a unified view of bookings that need follow-up.

Finance & invoicing updates

• You can now bill separate booking fee, or include it in the gross fee (“all-in fee”).
• Added a Margin View. See your profit per month or within any custom date range
• Set the number of days before performance when invoices must be created
• Introduced a brand new Create Invoices view, listing all bookings ready for invoicing
• Added Collection Invoices. Combine multiple bookings for the same client into one invoice,with a neatly formatted layout and an automatically generated subject line.

Additional email addresses

• Agency users can now add additional email addresses to their account. You first have to verify the email address and the domain to use this feature.
• Additional email addresses can be selected when sending emails or set as the default sender in email templates. For instance, if you want to send invoices from invoices@example.com

Buma (Dutch users)

• A new Buma overview in Bookings
• Export data directly in the official Buma-compatible Excel file format
• The repertoire list of the artist is attached to the Excel file

Other Improvements

• We've changed the way the Setlist feature works:
  • The default Setlist is now called “Repertoire list” and serves as a template for Setlists in bookings.
  • The Repertoire list (formerly the Default Setlist) is no longer shown as the booking’s setlist.
• Accounts with non-exclusive artists can now convert an artist between Non-exclusive and Exclusive, and vice versa.
• Register purchase invoices from artists within bookings, and track whether they’re received and when they’re due/paid in a new overview. (This feature is not available in Legacy accounts)
• The search-bar in relations (crm) have been moved to just above the main table. We also added a search-bar to the invoice the invoices list. This is more conveinient and in line with Planning. You can also use CTRL/CMD-F on this page to start searching.
• Artists linked to an agency are now listed in the agency’s relation view.
• We've added a "Search business on Google" field in the create Relation dialog so results can be prefilled in the form.

Bugfixes

• Capacity and Stage are now visible again on the itinerary

• Team members can be given permission to edit the artist profile, biography, presskit files, and set list.
• When a booking is in request status, you can send a booking request directly to the artist or artist’s agency, providing all important information for the agency (date, times, artist, venue, etc.).
  • You can edit the email template in the Account Settings.
• You can prepare an advance payment invoice. This will be automatically printed as a line on the agreement.
• An advance payment invoice can be created directly from the booking status view.
• Invoices can be labeled as: Credit, Balance and Deposit.

Improvements

• You can click anywhere on a status card (not just the top-right icon) to view or edit it.
• Booking template fields are available in all email templates.

Bugfixes

• Fixed an issue in the website booking request form where the date picker didn’t allow selecting a date.
• Resolved a language setting issue affecting the contract and invoice text.
• Fixed an issue where contracts couldn’t be created if the venue was also marked as a client.

• You can categorize contacts into types such as client, venue, agency, etc.
• It’s now possible to set the venue to be the same as the client, when creating bookings.
• When an agent sends an email and you have DKIM and SPF records configured, the email will be sent without the “Reply-To” header

Bugfixes

• Managers can edit event details again as intended.
• Fixed an issue where certain input fields were not behaving correctly.

• Improved Region conflicts
  • Improved conflict detection and visibility for better control.
  • A conflict warning now appears directly in the booking status.
  • Bookings can now be opened from the Region Conflicts dialog in a new browser window.
• New Self-bookings feature
  • Bookings created by members are now marked as self-bookings.
  • Self-bookings are shown with a distinct icon.
  • Agents can manually mark a booking as self-booking via a checkbox.
  • No deal is calculated for self-bookings.
• Relation add/edit form fields are now ordered as: Address → Postal → City → State → Country for a clearer workflow.

Bugfixes

• Fixed an issue where the form field list remained fixed while scrolling.

• You can set up default tasks in the Account Settings that will be automatically added when you create a new booking.
• The global search (CMD-K / Ctrl-K) now also searches in past bookings.
• New date controls have been added to the planning table for quicker navigation.
• Team members are always shown in alphabetical order, in every view and selection list.
• Team members now only receive notifications when one of the following changes occurs: performance date, booking status, team notes, or venue.

Bugfixes

• Cannot add a new budget for an artist (fixed)

• We’re starting this changelog for smaller changes. Bigger updates will be announced as usual.
• We split the old Deal type into two fields: Calculation method and Deal type.
  • Deal type can be Buy-out, Guarantee, or Landed deal.
  • Calculation method can be set to your preferred way of calculating.
• Two new settings in your User Profile:
  • Choose which tasks to show on the Dashboard.
  • Hide the Activity log if you don’t need it.
• For agency users, the Roster has moved to the main menu for quicker access and is now called Day Planning.
  • When you navigate to a date and refresh, the page will now reload with the date you were viewing
• The new text-input timetable is now parsed correctly. You can paste any text,  ideally use:
  • Start - End Title, with one or more optional description lines directly below.
• Quicker navigation in bookings
  • Click the client in a booking to open their contact page.
  • Click an artist in a booking to open their planning.
  • If a section has no data, we hide the title and show only a short description for a cleaner layout.