Email template fields

General fields

{{agreement_number}}
{{agreement_date_formatted}}
{{agreement_return_date_formatted}}
{{agreement_comment}}
{{agreement_status}}

{{gig_comments}}

{{performance_start_formatted}}
{{performance_end_formatted}}
{{artist_name}}
{{artist_press_kit_url}}

{{event_is_private}}
{{event_name}}
{{event_description}}
{{event_website}}
{{event_tickets}}
{{event_phone}}

Client

{{promoter_name}}
{{promoter_contact}}
{{promoter_address}}
{{promoter_state}}
{{promoter_postal}}
{{promoter_city}}
{{promoter_country}}
{{promoter_vat}}
{{promoter_phone}}
{{promoter_website}}
{{promoter_email}}
{{promoter_language}}

Location

{{venue_name}}
{{venue_address}}
{{venue_state}}
{{venue_postal}}
{{venue_city}}
{{venue_phone}}
{{venue_website}}
{{venue_country}}

Regional exclusivity

{{exclusivity_applies}} (is region exclusivity enabled for this booking: 0 or 1)
{{exclusivity_days}} (number of days prior and after the event)
{{exclusivity_date_from_formatted}} (date when region exclusivity begins)
{{exclusivity_date_until_formatted}} (date when region exclusivity ends)
{{exclusivity_distance}} (distance from location in kilometers)

General budget

The currency and tax set in the gig
{{fee_currency}} (the currency set for this gig)
{{pricing_table}} (preformatted table based on the deal)

Commission

{{fee_booking_fee}} (excluding tax)
{{fee_booking_fee_tax}} (tax value, if applicable)
{{fee_booking_fee_taxed}} (fee including tax)
{{fee_booking_fee_tax_perc}} (tax percentage number)

Artist fee

{{fee_artist_fee}} (excluding tax)
{{fee_artist_fee_tax}} (tax value, if applicable)
{{fee_artist_fee_taxed}} (fee including tax)
{{fee_artist_fee_tax_perc}} (tax percentage number)

Buyout

Sales amount including cost items, excluding other costs
{{fee_subtotal_fee}} (excluding tax)
{{fee_subtotal_fee_tax}} (tax value, if applicable)
{{fee_subtotal_fee_taxed}} (including tax)

Total amount

Sales amount including cost items and other costs
{{fee_total_fee}} (excluding tax)
{{fee_total_fee_tax}} (tax value, if applicable)
{{fee_total_fee_taxed}} (including tax)

Copyright (Buma/Stemra)

The field {{buma_applied}} can be used in functions and can have the following values:

true: applied, provided by you or the agency / artist you are booking from.
false: provided by the client themselves
none: not applicable (no music)

{{buma_type}} is an extended version to also differentiate between provided by you and the agency:

na: not applicable
client: provided by the client themselves)
applied: provided by you applied)
buy-in: purchasing from agency

You can use this with {% if buma_applied == 'true' %}Including Buma contributions{% else %}You are responsible for paying music rights to Buma/Stemra{% endif %}

Account settings

{{account_name}}
{{account_contact}}
{{account_address}}
{{account_state}}
{{account_postal}}
{{account_city}}
{{account_country}}

Decimal fields (raw)

These fields can be used in combination with functions
{{fee_booking_dec}} (booking fee excluding tax)
{{fee_booking_dec_tax}} (booking fee tax value, if applicable)
{{fee_booking_dec_taxed}} (booking fee including tax)
{{fee_artist_dec}} (total amount of all group members excluding tax)
{{fee_artist_dec_tax}} (total amount of all group members tax value, if applicable)
{{fee_artist_dec_taxed}} (total amount of all group members including tax)
{{fee_total_dec}} (total amount excluding tax)
{{fee_total_dec_tax}} (total amount tax value, if applicable)
{{fee_total_dec_taxed}} (total amount including tax)
{{fee_buma_dec}} (buma amount)
{{fee_buma_dec_tax} (buma amount tax value, if applicable)
{{fee_buma_dec_taxed}} (buma amount including tax)

Date fields (raw)

{{agreement_date}}
{{agreement_return_date}}
{{performance_start}}
{{performance_end}}
{{exclusivity_date_from}}
{{exclusivity_date_until}}
{{event_date}}
{{event_publish_date}}

Date fields can be formatted with the date_format() function with some parameters according to this syntax:
{{[date field name]|date_format("[parameters]")}}

The available format parameters are listed below.

Day

%d — Day of the month, always two digits (e.g. 01, 09, 25)
%e — Day of the month without leading zero (e.g. 1, 9, 25)
%a — Abbreviated weekday name (e.g. Mon, Tue, Wed)
%A — Full weekday name (e.g. Monday, Tuesday, Wednesday)

Month

%b — Abbreviated month name (e.g. Jan, Feb, Mar)
%B — Full month name (e.g. January, February, March)
%m — Numeric month with leading zero (e.g. 01 for January, 12 for December)

Year

%y — Two-digit year (e.g. 24 for 2024)
%Y — Four-digit year (e.g. 2024)

Time

%H — Hour in 24-hour format, two digits (e.g. 00–23)
%I — Hour in 12-hour format, two digits (e.g. 01–12)
%M — Minutes, two digits (e.g. 00–59)
%S — Seconds, two digits (e.g. 00–59)
%p — Uppercase AM or PM
%P — Lowercase am or pm

Useful shortcuts

%F — ISO-style full date (YYYY-MM-DD), ideal for databases
%R — Time in 24-hour format without seconds (HH:MM)
%T — Full time with seconds in 24-hour format (HH:MM:SS)
%x — Localized date format (depends on system locale)
%X — Localized time format (depends on system locale)
%c — Localized full date and time (e.g. Tue Feb 5 00:45:10 2009)